Published: March 30, 2020
Collaborate from Home
Ensuring Business Continuity with technology for your Remote Workforce
The pandemic situation that all the businesses are facing today has forced organizations to deploy business continuity plans and implement 100% employee work from home strategies. But unless those strategies are supported with robust tools, systems, and platforms, the outcome can be unpredictable; more so in the times where cross-border and cross-functional collaboration drives business success.
If you are worried about your teams productivity, collaboration and quality of deliverables, let us help you address those challenges by proposing the smart use of technology tools and platforms.
The first question which may come to mind is ‘How is technology helping businesses to achieve their productivity goals?’.
The answer to that lies in combining the forces of Microsoft Office 365 which includes SharePoint Online, OneDrive for Business, and Microsoft Teams, to give your company a powerful communication and information exchange system. Team members can easily share and store files, comply with security requirements, and give your enterprise the tools it requires for enhanced business processes. Leveraging Office 365 with SharePoint and OneDrive yields several important benefits, including the following:
- Ease of accessing business-critical documentation remotely, without VPNs
- Benefit from accessing content within a Virtual Directory hosted in Microsoft’s Cloud, instead of On-Premises File Servers
- Seamlessly collaborate with team members over Microsoft Teams via Chat, Audio Meetings, and Video Conferences
- Immediate access, from anywhere or any device, to Personal Files stored on OneDrive for Business
- Easier Management of External Access
That is not all! You organization also benefit from 99.9% Uptime, Zero Maintenance and Reduced Cost.
You may also be wondering ‘What are the best practices to follow while working from home?’.
There are many best practices while setting up a work from home program for employees including having the proper connectivity, easy to use and secure technology, using a secured connection, setting clear expectations, etc., however the most pertinent practices are to trust your team with the responsibility, keep them engaged and motivate them to move towards the goal by way of regular interaction and monitoring. Technology does play a role here as well, but best results are achieved when technology is complemented by EQ.
While deploying a work from home strategy, a very obvious question that businesses face is ‘What are the possible risks?’.
This needs to be evaluated from different perspectives to ensure that the major risk factors are understood and accounted for. First in the list is cyber security risk which have multiple dimensions including compromised network, device theft and misuse. Here again, while technology from Microsoft’s suite come with fool-proof security, employees needs to be sensitive on the other risks exposed.
The other typical risks involved are related to health and ergonomics, and these can be addressed with help of proper training and awareness programs.
Lastly one question which many companies struggle with is ‘How can our organization take a step forward toward this new way of working, collaborating and succeeding?’.
Summarily, remote working can definitely lead to increased productivity, which ultimately helps a business’s bottom line. There are multiple reasons for this including, high employee morale, lower stress levels related to commuting and fewer distractions compared to office settings.
Remote working is not new, but the emerging technologies that aid it, continue to evolve and make huge differences. Our suggestion is to make the best use of them, which will enhance your work experience during these trying times.
All it takes to move forward is to ask yourself ‘Are we ready?’.